Timetable

The Timetable page lets administrators assign subjects and teachers to every period slot for each section. Students see a read-only view of their own section’s timetable.

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Building the timetable

1. Go to Scheduling → Timetable in the school sidebar.

2. Select a Timetable Group from the dropdown at the top. The working days and periods for that group are shown below.

3. Select a Section from the section dropdown. Only active sections assigned to the selected group appear here.

4. The timetable grid opens — rows are periods, columns are the working days of the group.

5. Click any empty cell to add an entry. In the modal, choose:

   • Subject — the subject taught in this slot (required). The list holds the subjects assigned to this class as Core, plus any electives offered to its grade.
   • Teacher — the staff member responsible (optional, can be assigned later).
   • Notes — any extra information visible to the teacher.

6. Click Save. The cell updates immediately with the subject name and teacher.

Caution

The Subject dropdown does not list every subject in your school. It lists the ones assigned to that class under School Structure → Classes → Edit → Class Subjects. If a subject you expect is missing, that mapping is what to fix — see Troubleshooting below.

Each cell is unique per section × day × period — you cannot assign two subjects to the same slot. To update an entry, click the cell again and change the values. To remove it, open the cell and click Delete.

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Timetable actions

Action	How
Download as PDF	Click the Download PDF button above the grid to export a print-ready timetable for the section.
View another section	Change the Section dropdown. The grid reloads without leaving the page.
Switch groups	Change the Timetable Group dropdown. The section dropdown resets to show only sections in the new group.

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Student timetable view

Students who log in see a read-only version of their section’s timetable automatically under My Learning → My Timetable in the sidebar. If their section has not been assigned to a timetable group, or the timetable has not been built yet, they see a prompt to contact their administrator.

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Troubleshooting

The Subject dropdown is empty, or missing subjects I know exist

This is the most common report, and it is almost never a fault — the picker is scoped to the class, not to the school.

Your school has two separate lists:

List	Where	What it is
Subject catalogue	School Structure → Subjects	Every subject your school teaches anywhere.
Class Subjects	School Structure → Classes → Edit	Which of those subjects this particular class takes. This is what the timetable offers.

So a school with twenty subjects in the catalogue will still see only three in the picker if only three are assigned to that class. To fix it:

1. Go to School Structure → Classes.
2. Open the class (Edit) and scroll to the Class Subjects panel.
3. Tick every subject that class actually takes.
4. Click Save Subjects, then reopen the timetable cell.

Subjects you tick are marked Core automatically. A subject left as Elective is deliberately absent from this picker — electives are scheduled through the Electives module instead, and appear in the dropdown tagged — Elective once they are offered to the grade.

Tip

Do this pass once per class. Assigning a subject to one class does not assign it to the others.

The Timetable Group dropdown is empty

No timetable groups have been created for the current academic year. Click Manage Groups, add at least one group, and configure its working days and periods before building the timetable.

A section does not appear in the Section dropdown

Either the section is inactive, or it has not been assigned to the currently selected timetable group. Open the section under Sections → Edit and set its Timetable Group field.

I cannot edit the timetable

The section may be inactive. Inactive sections have read-only timetables. Reactivate the section first, or ask an administrator to check the section status.