Payroll Reports

The Payroll Reports page aggregates data from salary assignments, payroll runs, and attendance records into a set of actionable reports. All reports require the payroll:view permission.

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Who can access reports

Report	Required permission
All reports	payroll:view

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Payroll Dashboard

The Dashboard tab shows a high-level snapshot of your school’s payroll health:

Metric	Description
Total Active Staff	Count of staff with an active employment status
Total Gross Payroll	Sum of all earning components across all salary assignments
Total Net Payroll	Gross minus all deductions across all assignments
Staff Without Salary	Active staff who have no salary assignment — action required before running payroll
Runs This Year	Number of payroll runs completed in the current calendar year
Last Run Details	Month/year, status, and total net pay of the most recent payroll run

Use the dashboard to spot gaps (e.g. staff without a salary assignment) before running month-end payroll.

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Salary Register

The Salary Register is a month-by-month breakdown of what was paid to each staff member. It is the primary export for payroll audits and accounting records.

View the salary register

1. Go to Payroll Reports and select the Salary Register tab.
2. Choose the Month and Year.
3. The table shows each staff member’s gross, deductions, LOP deduction, and net pay for that month — pulled from the locked payroll run.

Column	Description
Staff Name	Employee’s display name
Gross	Total earnings before deductions
LOP Deduction	Salary deducted for absent or half days
Other Deductions	Sum of all non-LOP deduction components (PF, TDS, etc.)
Net Pay	Amount disbursed or to be disbursed
Status	Confirmed or Paid

Note

The salary register only reflects data from locked payroll runs. Draft runs are excluded.

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Cost Breakdown

The Cost Breakdown report shows how total payroll cost is distributed across individual salary components.

1. Select the Cost Breakdown tab.
2. Choose the month and year.
3. The table lists each component with its total value across all staff.

Use this report to understand the split between basic salary, allowances, and deductions — useful for budgeting and compliance filings.

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Leave Attendance Report

The Leave Attendance tab shows per-staff leave and attendance statistics for a given month:

Column	Description
Staff Name	Employee’s display name
Working Days	Total scheduled working days in the month
Present	Days marked as Present
Absent	Days marked as Absent
Half Days	Days marked as Half Day (counts as 0.5 in LOP)
On Leave	Days marked as On Leave
LOP Days	Net days that attract a loss-of-pay deduction

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Staff Payroll History

The Staff History tab shows a complete payroll timeline for a single staff member across all months.

1. Select the Staff History tab.
2. Choose the staff member from the picker.
3. The table lists every payroll entry ever created for that person, with the month, gross, deductions, and net pay.

Use this view to answer staff queries about past salary payments or to audit historical changes.

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Troubleshooting

The Salary Register shows no data for a month

No locked payroll run exists for that month. Start, confirm, and lock a run via Payroll Run before viewing the register.

Cost Breakdown figures don’t match the Salary Register total

Ensure the same month and year are selected in both reports. If the run was reopened and re-locked after changes, the breakdown will reflect the final locked values.

A staff member is missing from the Leave Attendance Report

The report only includes staff who have at least one attendance record in the selected month. Staff added after the month ended or with no attendance data will not appear.

Staff History is empty for a new staff member

Payroll runs only create entries for active staff at the time the run is started. If the staff member was inactive or had no salary assignment at that point, they will have no history.