Staff Attendance

The Staff Attendance page is the daily register. Each working day, an authorised staff member marks every active employee as Present, Absent, Half Day, or On Leave. Once the day’s entries are complete, the register is finalised to prevent further edits.

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Who can manage staff attendance

Action	Required permission
View the attendance register	staff-attendance:view
Mark or edit attendance entries	staff-attendance:mark
Finalise a day’s register	staff-attendance:mark
Reopen a finalised register	staff-attendance:reopen

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Mark daily attendance

1. Navigate to Staff Attendance

   Go to your school and click Staff Attendance in the sidebar.

2. Select the date

   Use the date picker at the top of the page to choose the day you are recording. By default it opens on today’s date.

3. Mark each staff member

   The table lists every active staff member. For each person, choose a status:

   Status	Code	Description
   Present	P	Staff member was at work for the full day
   Absent	A	Staff member did not attend without approved leave
   Half Day	½	Staff member attended for half the working day
   On Leave	L	Staff member is on approved leave (deducted from leave balance)

   You can also add an optional Note per entry (e.g. “Medical certificate submitted”).

4. Save the register

   Changes are saved automatically as you mark each entry — there is no separate save button. Entries that have not been marked yet remain blank and will show as unmarked in the LOP summary.

Tip

Mark attendance for every active staff member before finalising the day. Unmarked entries will appear as warnings in the Payroll Attendance LOP summary and could block a payroll run.

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Finalise a day

Finalising locks the register for that date and prevents any further edits.

1. Confirm all entries for the day are correct.
2. Click Finalise at the top of the register.
3. The status changes to Finalised and all editing controls are disabled.

Note

You cannot start a new payroll run until all working days in the month have been marked — finalising is not required before running payroll, but it is good practice.

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Reopen a finalised register

If a mistake was made after a day was finalised:

1. Navigate to the date using the date picker.
2. The register shows a Finalised badge.
3. Click Reopen (requires staff-attendance:reopen permission).
4. Edit the entries as needed.
5. Re-finalise the day when corrections are complete.

Caution

Reopening a day that has already been included in a locked payroll-attendance month requires unlocking the month first. Unlock with care — it affects the LOP figures used in the payroll run.

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Attendance summary

The top of the page shows a summary panel for the selected date:

• Total Present, Absent, Half Day, and On Leave counts.
• Whether the register is Open or Finalised.

Use this summary to quickly spot if any entries are missing before you finalise.

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Troubleshooting

A staff member does not appear in the register

Only active staff are listed. If a new staff member was recently added, confirm their employment status is set to Active in their staff profile.

The Finalise button is not visible

You need the staff-attendance:mark permission. Contact your school owner.

I cannot reopen a day

You need the staff-attendance:reopen permission. Additionally, if the attendance month is locked in Payroll Attendance, unlock the month first before reopening individual days.

The register shows “Unmarked” warnings in Payroll Attendance

One or more staff members were not given a status for that day. Return to the date in Staff Attendance, fill in the missing entries, and then recompute the LOP summary.