Enter Grades

Once an assessment exists, staff with the Grades — enter permission can record student scores. Grades are saved privately first and then published separately when you are ready to make them visible to students and parents.

Can't find anywhere to type a mark?

Marks are never entered “for a class” — they are always entered against one assessment. If the Assessment dropdown on this page is empty, no assessment has been created yet for that section and term, so there is nothing to mark.

Create it first: Examinations → Grading Setup → Grading Scheme (categories) → Examinations → Exams or Coursework → All Assessments (the assessment itself) → then come back here. The checklist on this page shows which step is still missing and links straight to it. The full walkthrough is in Assessments overview.

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What you need before you start

Needed	Where to set it up
An active academic year with terms	School Structure → Academic Years
Sections with enrolled students, and subjects	School Structure → Sections / Subjects
Assessment categories for that grade + term	Examinations → Grading Setup → Grading Scheme
At least one assessment for that section + term	Examinations → Exams, or Coursework → All Assessments
A grade scale (optional, for letter grades)	Examinations → Grading Setup → Grade Scales

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Entering grades (bulk)

The bulk entry sheet is the fastest way to mark a whole class at once. Work the filters left to right — Section → Term → Subject → Category → Assessment; each one unlocks the next.

1. Open the assessment and click Enter Grades, or navigate to Examinations → Enter Marks and pick the section, term and assessment from the filters at the top.

2. The page loads a roster of all enrolled students for that assessment’s class. For assessments without a specific class, students from all enrolled sections appear.

3. Type each student’s score in the score column. Scores must be between 0 and the assessment’s max score.

4. Click Save Grades to commit all scores at once.

As soon as scores are saved, Premeena automatically:

• Computes each student’s percentage — (score ÷ max score) × 100, rounded to two decimal places.
• Looks up the student’s grade letter from the organisation’s default grade scale.
• Evaluates pass / fail — using the assessment’s passing score threshold if set, otherwise the grade scale’s passing flag.
• Recalculates the student’s term summary (overall average, GPA, pass/fail counts) and their section rank within the class.

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Editing a single grade

To correct one score after the sheet has been saved:

1. Reopen the grade entry sheet for the assessment.
2. Update the score inline for the relevant student.
3. Click Save Grades.

Caution

Once the academic year is closed, all grade records for that year are permanently locked. Locked grades show a padlock icon and cannot be edited through the normal flow. See Locked grades below.

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Publishing grades

Entering a score saves it internally — students and parents cannot see it until you explicitly publish it.

1. Save the scores first — only saved grades can be published.

2. Click Publish. This releases every unsaved-yet-unpublished grade on the current assessment at once; there is no per-student selection.

3. Confirm the action. Published grades become immediately visible to the relevant students and parents.

Rows already published are read-only. To correct one, click Edit Published, confirm, then change the score — the correction goes live to students and parents as soon as you save.

Note

Publishing is one-way — there is currently no unpublish action. Review all scores carefully before publishing. You can still edit a grade after publishing; the updated score becomes visible to students and parents right away.

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Locked grades

When an academic year is closed, every grade record for that year is permanently locked. Locked records cannot be edited through the grade entry sheet.

If a locked grade needs to be corrected:

1. A user with the Academic Override permission opens the student’s grade record.

2. Clicks Unlock and types a written justification explaining why the locked record needs to change.

3. The record is unlocked and can now be edited normally. The unlock action and justification are permanently recorded in the audit trail.

Caution

The Academic Override permission is held only by platform administrators and school owners. Use it sparingly — every unlock is logged with the stated justification and cannot be removed from the audit trail.