Manage Campus

The Campus module is a single place to map out every physical space in your school — from the buildings and floors down to individual rooms — and then track what’s inside those rooms: equipment, open maintenance issues, and bookings.

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The Campus dashboard

Go to your school and click Campus in the sidebar. The dashboard shows:

• Stats strip — a live count of buildings, floors, rooms, total capacity, and rooms currently under maintenance.
• Four tabs — Buildings, Equipment, Maintenance, and Bookings — each giving a summary view across the whole campus.
• Open buildings view → link in the top-right that takes you to the dedicated Buildings page.

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Buildings

Add a building

1. From the Campus dashboard, open the Buildings tab and click Add Building (or go to Campus → Buildings and click the same button).

2. Fill in the form:

   Field	Required	Notes
   Name	Yes	e.g. Main Block, Science Wing
   Code	Yes	Short uppercase identifier, e.g. MB, SW-1. Must be unique.
   Description	No	Free-text notes about the building.
   Year Built	No	Four-digit year, e.g. 2010.
   Display Order	No	Controls the sort order on the campus overview. Lower numbers appear first.
   Status	Yes	See statuses below.
   Accessibility	No	Check any that apply: ramp access, elevator, wheelchair-friendly.

3. Click Create Building.

Building statuses

Status	Meaning
Active	Fully operational.
Under Construction	Not yet ready for use. Rooms inside can still be added but will inherit the building’s state.
Decommissioned	No longer in use. The building and its rooms remain in history.

Edit or delete a building

Open the building card and use the Edit button to change any field. You can also change the status here to decommission it.

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Floors

Floors live inside a building. You must add at least one floor before you can add rooms.

Add a floor

1. Click into a building from the Buildings view to open the building detail page.

2. Click Add Floor.

3. Fill in the floor details:

   Field	Required	Notes
   Label	Yes	A human-readable name, e.g. Ground Floor, First Floor, Basement.
   Level Number	Yes	Numeric level — use 0 for ground floor, 1 for first floor, -1 for basement, and so on.
   Description	No	Optional notes.
   Area (sq ft)	No	Total usable area of the floor.
   Display Order	No	Sort order within the building.

4. Click Create Floor.

The floor detail page shows all rooms on that floor as cards. Use the breadcrumb to navigate back to the building.

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Rooms

Rooms belong to a specific floor. Each room has a type that controls which attributes you can set.

Add a room

1. Open a floor detail page and click Add Room (or use the Room button inside a building view).

2. Fill in the required fields:

   Field	Required	Notes
   Name	Yes	e.g. Room 101, Physics Lab A
   Code	Yes	Uppercase, unique within the building. e.g. R101, PLA.
   Floor	Yes	Pre-selected when adding from a floor page.
   Room Type	Yes	See the list of types below.
   Purpose	If type is Other	Describe how the room is used.
   Capacity	No	Maximum number of people.
   Area (sq ft)	No	Floor area.
   Status	Yes	Default is Active.
   Location Notes	No	Short description of where the room is, e.g. Near west stairwell.

3. Scroll down to the Attributes section to set type-specific details (see Room attributes below).

4. Click Add Room.

Note

The floor cannot be changed after a room is created. If you need to move a room to a different floor, decommission it and create a new one.

Room types

Type	Use for
Classroom	Standard teaching rooms
Laboratory	Science, computer, language, and robotics labs
Library	Book collections and reading areas
Auditorium	Assemblies, performances, large events
Office	Administrative and management offices
Staff Room	Common room for teachers and staff
Cafeteria	Dining and canteen spaces
Sports	Indoor and outdoor sports areas
Storage	Any storage space
Infirmary	Medical and first-aid rooms
Music Room	Practice and rehearsal rooms
Art Room	Visual arts spaces
Computer Lab	Dedicated PC/Mac labs
Restroom	Toilets and washrooms
Other	Anything that doesn’t fit above — enter a free-text purpose

Room statuses

Status	Meaning
Active	Available for use and bookings.
Under Maintenance	Temporarily unavailable. Open maintenance issues are shown on the room.
Reserved	Set aside for a specific use — not available for general booking.
Decommissioned	No longer in use. History is preserved.

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Room detail page

Click any room card to open the room detail page. It has six tabs:

Tab	What you’ll find
Overview	Key facts: building, floor, type, status, capacity, area, location notes.
Attributes	The type-specific and amenity fields you filled in when creating the room.
Seating	Individual seats with type, capacity, row/column position, and student assignments.
Bookings	All bookings for this room — past, current, and upcoming.
Equipment	Inventory items assigned to this room.
Maintenance	Open and resolved issues for this room.

The header strip also shows a live class panel if a timetable class is currently scheduled in this room.

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Room attributes

When editing a room, the Attributes section adapts to the room type. All room types also share a set of common amenities.

Classroom

• Seating Capacity
• Desk Count
• Desk Arrangement (Rows / Clusters / U-Shape / Pairs)
• Board Type (Whiteboard / Blackboard / Smartboard)

Laboratory

• Lab Category (Computer / Physics / Chemistry / Biology / Language / Robotics)
• Workstations
• Gas Line, Water Line
• Fume Hoods
• Emergency Shower, Eye Wash Station

Auditorium

• Seat Count
• Has Stage
• Microphones
• Recording Capable

Computer Lab

• Workstations
• Network (Wired / Wi-Fi / Both)
• Server Room

Common amenities

Available on every room type:

• Air Conditioning
• Projector, Smartboard, Whiteboard, Blackboard
• Wi-Fi
• CCTV
• Fire Extinguisher, First Aid Kit
• Emergency Exit
• Drinking Water
• Power Outlet Count

Only toggle or fill in the attributes that actually apply. Empty fields are hidden on the detail page.

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Equipment

Equipment tracks the physical inventory inside each room — computers, furniture, instruments, chemicals, books, and more.

Add equipment to a room

1. Open a room and go to the Equipment tab.

2. Click Add Equipment.

3. Fill in the form:

   Field	Required	Notes
   Name	Yes	e.g. Dell OptiPlex 7080, Bunsen Burner Set
   Category	Yes	Computer / Instrument / Furniture / Chemical / Book / Sports Gear / AV Equipment / Safety / Other
   Quantity	No	Defaults to 1.
   Condition	No	New / Good / Fair / Needs Repair / Broken
   Vendor	No	Supplier or manufacturer name.
   Serial Number	No
   Asset Tag	No	Must be unique across the organisation if provided.
   Purchase Date	No
   Warranty Until	No	Premeena does not send warranty alerts — this is informational.
   Last Serviced	No	Date of most recent service or check.
   Notes	No	Any other relevant information.

4. Click Add Equipment.

Global equipment view

From Campus → Equipment you can search and filter all equipment across every room in one list — useful for audits. You can filter by category, condition, or search by name, serial number, or asset tag.

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Maintenance

Use Maintenance to log and track physical issues with rooms or equipment — a broken projector, a leaking ceiling, a damaged desk.

Report an issue

1. Open a room and go to the Maintenance tab, then click Report Issue.

   Alternatively, use Campus → Maintenance and click Report Issue from the global view.

2. Fill in the form:

   Field	Required	Notes
   Issue	Yes	Describe what’s wrong, where, when, and any safety concerns.
   Priority	Yes	Low / Medium / High / Urgent
   Status	Yes	Default is Open.
   Targeting Equipment	No	Pick a specific equipment item if the issue is with a piece of equipment rather than the room itself. Only shown when the room has equipment.
   Cost	No	Estimated or actual repair cost.

3. Click Report.

Update an issue

Open an existing issue (from the room’s Maintenance tab or the global Maintenance view) and click Edit. You can change the priority, status, and add resolution notes once the work is done.

Maintenance statuses

Status	Meaning
Open	Issue is logged and waiting to be addressed.
In Progress	Someone is actively working on it.
Resolved	Fixed. Add resolution notes to describe what was done.
Cancelled	Logged in error or no longer relevant.

Maintenance priorities

Priority	Use for
Low	Minor cosmetic issues or non-urgent requests.
Medium	Issues that affect use but have a workaround.
High	Issues that significantly impact teaching or safety.
Urgent	Immediate health/safety risk — act the same day.

Caution

Rooms with open maintenance issues display an orange Open issues badge on their detail page header and on building/floor views. This makes it easy to spot rooms that need attention at a glance.

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Room bookings

Bookings let you reserve a room for a specific date and time — for a class, exam, event, meeting, or maintenance window.

Book a room

1. Open a room and go to the Bookings tab, then click New Booking.

   Alternatively, use Campus → Bookings and click New Booking from the global view.

2. Fill in the form:

   Field	Required	Notes
   Title	Yes	e.g. Class 9 Mock Exam, Staff Meeting
   Room	Yes	Pre-selected when booking from a room page.
   Purpose	No	Class / Exam / Event / Meeting / Maintenance / Other
   Starts	Yes	Date and time.
   Ends	Yes	Must be after the start time.
   Attendees	No	Expected number of people.
   Status	Yes	Confirmed or Tentative (see below).
   Description	No	Optional notes.

3. As soon as you select a room and a valid time window, Premeena automatically checks for conflicts and shows any clashing bookings in real time. A green banner means the slot is free.

4. Click Book room.

Conflict handling

If the time window overlaps with an existing Confirmed booking, Premeena blocks you from saving a new Confirmed booking for the same room. You have two options:

• Pick a different time slot, or
• Change the new booking’s status to Tentative — Premeena will save it but mark it as unconfirmed.

Booking statuses

Status	Meaning
Confirmed	Room is definitely reserved. Conflicts with this booking block new confirmed bookings.
Tentative	Intention to book — slot is held but conflicts are allowed. Confirm it before the time arrives.
Cancelled	No longer active. Kept for history. Only available when editing an existing booking.

Edit or cancel a booking

Open the booking from the room’s Bookings tab or the global Bookings view. Click Edit booking, adjust the fields, and save. To cancel, change the status to Cancelled.

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Permissions

The following permissions control what users can do in the Campus module:

Permission	What it unlocks
campus:manage	Create, edit, and decommission buildings, floors, and rooms.
equipment:manage	Add, edit, and delete equipment.
maintenance:manage	Edit and resolve maintenance issues (beyond just reporting).
room-booking:create	Create bookings.
room-booking:manage	Edit or cancel anyone’s bookings (not just your own).
seating:manage	Add, edit, and assign seats within rooms.

Users without campus:manage can still view the campus structure. Users without room-booking:create can view bookings but cannot create them.

Note

Permissions are granted via Positions — a named staff role (e.g. Campus Coordinator, Vice Principal) that you configure under Staff → Positions. Assign the right position to a staff member to give them access to the Campus module actions they need.