Class Files
Class Files gives every section its own file vault. Teachers upload study materials — notes, worksheets, presentations, recordings — organize them into folders, and choose per file whether students can see it. Students get a clean, read-only view of everything shared with their class, right in their portal.
How it works in one minute
Section titled “How it works in one minute”-
Open your section: Sidebar → Sections → pick the class → Files tab.
-
Click Upload and pick one or more files (up to 100 MB each), or New folder to organize first — folders nest as deep as you like.
-
Each file has a visibility pill in the Students column: Shared (visible to students) or Hidden (staff only). New uploads start as Shared — click the pill to flip it.
-
Students open Sidebar → My Learning → Class Files and see only what’s shared with their class, ready to download.
Where to find it
Section titled “Where to find it”| Role | Where | What’s there |
|---|---|---|
| Teacher / Class teacher | Sections → your section → Files tab | Full manager view: upload, folders, rename, delete, visibility toggles — for sections you teach |
| Owner / Manager | Sections → any section → Files tab | Same manager view, across every section in the school |
| Student | Sidebar → My Learning → Class Files | Read-only browser of the materials shared with their class — folders, files, download buttons |
Organizing with folders
Section titled “Organizing with folders”- Create folders and subfolders (New folder → e.g. “Chapter 3 — Worksheets”), and navigate with the breadcrumb that starts at Files.
- Rename a folder anytime from its row actions.
- Deleting a folder removes the folder, its subfolders, and every file inside — permanently. The confirmation dialog spells this out before anything happens.
Sharing with students
Section titled “Sharing with students”Visibility is per file, not per folder:
| Pill | Meaning |
|---|---|
| Shared | Students of this section can see and download the file |
| Hidden | Staff only — invisible to students until you share it |
New uploads start Shared. Prepping materials in advance? Upload, click the pill to Hidden, and flip it back when the lesson arrives. Students never see hidden files anywhere — not in folders, not in counts, and direct downloads of hidden files are refused server-side.
Limits & supported files
Section titled “Limits & supported files”| Limit | Value |
|---|---|
| Max file size | 100 MB per file |
| File types | Documents (PDF, Word, Excel, PowerPoint, text, CSV), images (JPG, PNG, GIF, WebP, HEIC), audio (MP3, M4A, WAV), video (MP4, WebM, MOV), archives (ZIP, RAR, 7Z) |
| Folder name | Up to 200 characters |
| Deletes | Permanent — files are removed from storage immediately, with no trash bin |
Files are stored in Premeena’s cloud storage and downloaded through short-lived secure links — students and staff always get the file directly, with no account keys to manage.
Roles & permissions
Section titled “Roles & permissions”| Permission | Who has it | Grants |
|---|---|---|
class-files:manage | Teacher, class teacher, owner, manager, partner, platform admin | Upload, folders, rename, delete, and the Shared/Hidden toggle (teachers: own sections only) |
class-files:view | Everyone above, plus students | Browse and download — students see shared files of their own class only |
Common questions
Section titled “Common questions”A student says the page shows “No active enrollment found.” What’s wrong?
Section titled “A student says the page shows “No active enrollment found.” What’s wrong?”Their student profile isn’t enrolled in any class for the active academic year. Fix the enrollment under the student’s profile and the vault appears immediately.
Can parents see class files?
Section titled “Can parents see class files?”Not today — Class Files is a teacher ↔ student surface. Anything parents need should go out via announcements or homework attachments.
Can students upload their own files?
Section titled “Can students upload their own files?”No. Students are strictly read-only here. For work students hand in, use Homework & Assignments — that’s the submission pipeline.
I deleted a file by accident. Can I get it back?
Section titled “I deleted a file by accident. Can I get it back?”No — deletes are permanent and remove the file from storage. Re-upload the file if you still have the original.