A report card generator that ends the end-of-term scramble
Define assessments once, let teachers enter grades as they happen, and generate consistent report cards for an entire class in one pass — on grading scales you control.
In most schools the last two weeks of term follow the same script: teachers copy marks from personal notebooks into a Word template, someone discovers that Section B's template drifted out of sync with Section A's months ago, three students have marks missing, and the head of school signs a stack of cards hoping the transcription errors are rare. The work is not hard — it is repetitive, error-prone, and completely automatable.
A report card generator changes the economics: the expensive part (collecting and structuring marks) happens gradually during the term, and the formerly painful part (producing the cards) becomes a single action. School grading software is less about pretty cards and more about making the term's data trustworthy enough that the cards are just a print of the truth.
Assessment structure
Define what counts — tests, assignments, term exams — per subject and term, before grading starts.
Fast grade entry
Teachers enter marks class-by-class in a purpose-built grid, not a fragile spreadsheet.
Configurable scales
Percentages, letters, or board-mandated bands — grading scales are yours to define.
Whole-class generation
Generate every card for a section in one pass — identical format, zero copy-paste.
Parent portal delivery
Results reach parents in their portal — not folded in a school bag.
Grade-change audit trail
Every mark and every correction is logged. Published grades stay accountable.
One assessment cycle, start to finish
Agree the grading scale before the term starts. Set it once in grading settings so every teacher and every card uses the same bands.
Define the term's assessments. Map out what will be graded per subject — class tests, projects, the term exam — so "what counts" is settled in September, not debated in December.
Enter grades as assessments happen. With grade entry spread across the term, the end-of-term workload shrinks to review instead of data entry.
Review before you publish. Missing marks and outliers are visible while there is still time to fix them, and role-based permissions keep entry limited to each teacher's own classes.
Generate and distribute. Produce the section's report cards in one pass and let the parent portal handle distribution.
Because grading sits on the same student records as attendance and fees, a student's full picture stays in one place — which is exactly what makes the school dashboard worth looking at.
If you're redesigning this process from scratch, our guide on automating report card generation walks through the prerequisites and the pitfalls — most of which are process decisions, not software ones. Everything on this page is part of the free core platform.
Frequently asked questions
Can we use our own grading scale?
Yes. Grading scales are configurable per school, so you can grade with percentages, letter grades, or the bands your board requires — and report cards render whatever scale you define.
Can a report card be corrected and re-issued?
Yes. Authorized staff can correct the underlying grade and regenerate the card. Every change is audit-logged, so there is a clear record of what changed and who changed it.
Who can enter or change grades?
Teachers enter grades for the classes they teach; permissions are position-based, so schools decide exactly who may enter, edit, or oversee grading. Nobody else can touch the marks.
Do parents see report cards online?
Yes. Results are available to parents through the parent portal, so distribution doesn't depend on paper making it home in a school bag.
Is the report card generator free?
Yes. Assessments, grade entry, grading scales, and report card generation are all part of Premeena's free core platform. No credit card required.
